Title
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NOTE: THE COMMITTEE MAY RECOMMEND THE FOLLOWING COMMUNICATIONS BE REFERRED TO THE COUNCIL CHAIR FOR THE TERM BEGINNING JANUARY 2, 2019, PURSUANT TO RULE 23 OF THE RULES OF THE COUNCIL.
Items
FISCAL YEAR QUARTERLY REPORTS (BF-4)
Sub-item (1) FISCAL YEAR 2018 (JULY 1, 2017 TO JUNE 30, 2018)
DATE REFERRED REFERENCE SUBJECT
09/07/2018 CC 18-299 Budget Director, transmitting the Budget Implementation Report for Fiscal Year July 1, 2017 to June 30, 2018 (Fourth Quarter ending June 30, 2018).
DATE REFERRED REFERENCE SUBJECT
09/21/2018 CC 18-326 Director of Finance, transmitting the Director’s Quarterly Report and Capital Improvement Projects Report for Fiscal Year July 1, 2017 to June 30, 2018 (Fourth Quarter ending June 30, 2018).
Sub-item (2) FISCAL YEAR 2019 (JULY 1, 2018 TO JUNE 30, 2019)
DATE REFERRED REFERENCE SUBJECT
11/15/2018 CC 18-407 Budget Director, transmitting the Budget Implementation Report for Fiscal Year July 1, 2018 to June 30, 2019 (First Quarter ending September 30, 2018).
SUPPLEMENTAL SUMMARY OF TOTAL FUNDED INDEBTEDNESS (BF-5)
DATE REFERRED REFERENCE SUBJECT
10/19/2018 CC 18-363 Director of Finance, transmitting the Summary of Total Funded Indebtedness of the County’s Outstanding and Unpaid as of July 1, 2018.
ANNUAL INVENTORY REPORT (BF-12)
DATE REFERRED REFERENCE SUBJECT
10/21/2016 CC 16-243 Director of Finance, informing that the detailed records and reports regarding County property for the period ending June 30, 2016, are available for inspection in the Department of Finance.
DATE REFERRED REFERENCE SUBJECT
04/06/2018 CC 18-123 Director of Finance, relating to annual inventory and disposal of records and reports regarding County property for the period ending June 30, 2017.
SHORT-TERM INVESTMENTS (BF-14)
Sub-item (3) FISCAL YEAR 2018 (JULY 1, 2017 TO JUNE 30, 2018)
DATE REFERRED REFERENCE SUBJECT
08/03/2018 CC 18-280 Director of Finance, transmitting a report of short-term investments for the quarter ended June 30, 2018 (Fiscal Year 2018 Fourth Quarter).
Sub-item (4) FISCAL YEAR 2019 (JULY 1, 2018 TO JUNE 30, 2019)
DATE REFERRED REFERENCE SUBJECT
11/02/2018 CC 18-389 Director of Finance, transmitting a report of short-term investments for the quarter ended September 30, 2018 (Fiscal Year 2019 First Quarter).
TRANSFERS FROM THE GENERAL FUND AND THE DEPARTMENT OF WATER SUPPLY REVENUE FUND (BF-15)
DATE REFERRED REFERENCE SUBJECT
08/03/2018 CC 18-281 Director of Finance, reporting on transfers/loans from the General Fund and the Department of Water Supply Revenue Fund to the Bond Fund as of June 30, 2018.
DATE REFERRED REFERENCE SUBJECT
11/15/2018 CC 18-409 Director of Finance, reporting on transfers/loans from the General Fund and the Department of Water Supply Revenue Fund to the Bond Fund as of September 30, 2018.
WAILUKU WATER COMPANY ACQUISITION (BF-21)
DATE REFERRED REFERENCE SUBJECT
09/07/2018 MISC. County Clerk, reporting that on 09/07/2018, the Council referred Contract C6552 for professional services between the County of Maui and ACM Consultants Inc., for appraisal of Wailuku Water Company, Inc. for the Office of the Mayor - Budget Office (Job DWSP 2907-509, RFP 17-18/P-104).
DISPOSITION OF THE LOTS AT THE FAIRWAYS AT MAUI LANI (BF-41)
DATE REFERRED REFERENCE SUBJECT
03/10/2017 CC 17-115 Director of Finance, transmitting a proposed resolution entitled “RESOLUTION AUTHORIZING THE DISPOSAL OF THE LOTS COMPRISING THE FAIRWAYS AT MAUI LANI BY PUBLIC AUCTION,” and other related document.
COUNTY SERVICE CENTER (BF-44)
DATE REFERRED REFERENCE SUBJECT
02/26/2016 MISC. County Clerk, reporting that on 02/26/2016, the Council referred professional services Contract C5908, between the County of Maui and GROUP 70 INTERNATIONAL, INC., for the new County service center for the Department of Management.
DATE REFERRED REFERENCE SUBJECT
03/24/2017 CC 17-146 Councilmember Hokama, referring the matter relating to funding and costs of the proposed County Service Center located in the Maui Business Park.
DATE REFERRED REFERENCE SUBJECT
07/28/2017 MISC. County Clerk, reporting that on 07/28/2017, the Council referred consultant/professional services Contract C5908-1 (amendment 1 to contract), between the County of Maui and Group 70 International, Inc., for the New County Service Center for the Department of Management (QBS: Q-MA-15-06; Ordinance 4427, 4428 (FY2017))
DATE REFERRED REFERENCE SUBJECT
04/06/2018 MISC. County Clerk, reporting that on 04/06/2018, the Council referred consultant/professional services Contract C5908-2 (amendment 2 to contract), between the County of Maui and Group 70 International, Inc., for the New County Service Center for the Department of Management (QBS: Q-MA-15-06; Ordinance 4456 (FY2018).
KALANA O MAUI CAMPUS EXPANSION, PHASE 1A (BF-51)
DATE REFERRED REFERENCE SUBJECT
03/06/2015 CC 15-72 Council Chair White, referring the matter relating to the Kalana O Maui Campus Expansion, Phase 1A. (CC 17-2)
CONTRACTS AND GRANTS (BF-53)
Sub-item (2) DECEMBER 2016
DATE REFERRED REFERENCE SUBJECT
02/03/2017 MISC. County Clerk, reporting that on 02/03/2017, the Council referred professional services Contract C6172, between the County of Maui and Ferraro Choi and Associates, Ltd., for the Wailuku Parking and Events Facility (Job 17-15, QBS Q-PL-17-01).
Sub-item (4) MARCH 2017
DATE REFERRED REFERENCE SUBJECT
05/19/2017 MISC. County Clerk, reporting that on 05/19/2017, the Council referred consultant/professional services Contract C5610-2 (amendment 2 to contract), between the County of Maui and Group 70 International, Inc., for the Kalana O Maui Campus Expansion Phase 1A (QSB Q MA 14 05).
Sub-item (5) APRIL 2017
DATE REFERRED REFERENCE SUBJECT
06/16/2017 MISC. County Clerk, reporting that on 06/16/2017, the Council referred miscellaneous Contract C5434-4 (amendment 4 to contract), between the County of Maui and Gartner, Inc., for KIVA (DMS) Replacement for the Department of Management - IT Services Division (Sole Source 14-22).
Sub-item (6) JUNE 2017
DATE REFERRED REFERENCE SUBJECT
07/28/2017 MISC. County Clerk, reporting that on 07/28/2017, the Council referred Contract C5823-2 (amendment 2 to contract), between the County of Maui and Tyler Technologies, Inc., for MAPPS - Maui’s Automated Planning and Permitting System for the Department of Management - IT Services Division (RFP 14 15/P 20, Ordinance 4334 (FY 2017)).
Sub-item (14) JUNE 2016
DATE REFERRED REFERENCE SUBJECT
08/05/2016 MISC. County Clerk, reporting that on 08/05/2016, the Council referred Contract C5823-1 (amendment 1 to contract), between the County of Maui and Tyler Technologies, Inc., for MAPPS-Maui’s Automated Planning and Permitting System for the Department of Management IT Service Division, RFP 14 15/P 20, Ordinance 4231 (FY 2016).
Sub-item (19) JUNE 2018
DATE REFERRED REFERENCE SUBJECT
07/20/2018 MISC. County Clerk, reporting that on 07/20/2018, the Council referred Contract C6512, between the County of Maui and C.M. De Crinis & Co., Inc., relating to Independent Registered Municipal Advisor for the Department of Finance (RFP 17-18/P-89, Ordinance 4456 (FY 2018)).
WAILUKU CIVIC COMPLEX (BF-76)
DATE REFERRED REFERENCE SUBJECT
08/22/2017 CC 17-335 Councilmember Hokama, relating to the design, construction, and funding for the Wailuku Civic Complex.
DATE REFERRED REFERENCE SUBJECT
02/02/2018 MISC. County Clerk, reporting that on 02/02/2018, the Council referred consultant/professional services Contract C6172-1 (amendment 1 to contract), between the County of Maui and Ferraro Choi and Associates, Ltd., for the Wailuku Parking and Events Facility for the Department of Planning, Maui Redevelopment Agency, Job 17 15, Q PL 17 01.
INDEPENDENT AUDIT OF THE DIRECTOR OF FINANCE’S ACCOUNTS (BF-94)
DATE REFERRED REFERENCE SUBJECT
10/06/2017 CC 17-392 Councilmember Hokama, relating to an independent audit of the Director of Finance’s accounts, pursuant to Section 9 13 of the Revised Charter of the County of Maui (1983), as amended.
PLAN OF AUDITS (BF-98)
Sub-item (3) FISCAL YEAR 2016
DATE REFERRED REFERENCE SUBJECT
07/07/2015 CC 15-190 County Auditor, transmitting the plan of audits proposed to be conducted during Fiscal Year 2016.
Sub-Item (4) FISCAL YEAR 2017
DATE REFERRED REFERENCE SUBJECT
07/15/2016 CC 16-144 County Auditor, transmitting the plan of audits proposed to be conducted during Fiscal Year 2017.
Sub-Item (5) FISCAL YEAR 2018
DATE REFERRED REFERENCE SUBJECT
07/07/2017 CC 17-259 County Auditor, transmitting the plan of audits proposed to be conducted during Fiscal Year 2018.
Sub-Item (6) FISCAL YEAR 2019
DATE REFERRED REFERENCE SUBJECT
07/06/2018 CC 18-250 County Auditor, transmitting the plan of audits proposed to be conducted during Fiscal Year 2019.
HUMAN CAPITAL MANAGEMENT (HCM)/PAYROLL REPLACEMENT PROJECT (BF-106)
DATE REFERRED REFERENCE SUBJECT
07/28/2017 MISC. County Clerk, reporting that on 07/28/2017, the Council referred Contract C6298, between the County of Maui and Workday, Inc., for the HCM/Payroll Replacement Project for the Department of Management - ITSD Division (Job 16 17/P 50, Ordinance 4334 (FY 2017)).
DATE REFERRED REFERENCE SUBJECT
10/06/2017 MISC. County Clerk, reporting that on 10/06/2017, the Council referred Contract C6310, between the County of Maui and Sierra-Cedar, Inc., for the HCM/Payroll Replacement Project for the Department of Management - ITSD Division, Job 16 17/P 50 (Ordinance 4456 (FY 2018)).
DATE REFERRED REFERENCE SUBJECT
11/03/2017 MISC. County Clerk, reporting that on 11/06/2017, the Council referred Contract C6315, between the County of Maui and Gartner, Inc., for the Human Capital Management System Implementation Management for the Department of Management - ITSD Division, Job 18 6 (Ordinance 4456 (FY 2018)).
DATE REFERRED REFERENCE SUBJECT
09/07/2018 MISC. County Clerk, reporting that on 09/07/2018, the Council referred Contract C5869-2 (amendment 2 to contract), between the County of Maui and ADP, LLC, for time extension of the Payroll Processing Services for the Department of Finance - Accounts Division (Sole Source 16 15).
FUNDING, IMPLEMENTATION, AND STATUS OF PROGRAMS UNDER THE RISK MANAGEMENT DIVISION (BF-110)
DATE REFERRED REFERENCE SUBJECT
11/17/2017 CC 17-445 Councilmember Hokama, relating to funding, implementation, and status of the security measures and workers compensation programs under the Risk Management Division, Department of the Corporation Counsel.
CONSTITUTIONALITY OF TRANSIENT ACCOMMODATIONS BROKERS COLLECTING TAXES (BF-130)
DATE REFERRED REFERENCE SUBJECT
02/02/2018 CC 18-46 Councilmember Hokama, relating to the constitutionality of transient accommodations brokers collecting taxes.
MAUI COUNTY GRANTS (BF-143)
DATE REFERRED REFERENCE SUBJECT
05/18/2018 CC 18-175 Chair, Budget and Finance Committee, transmitting a proposed bill entitled “A BILL FOR AN ORDINANCE AMENDING SECTION 3.36.030, MAUI COUNTY CODE, RELATING TO THE MAUI COUNTY GRANTS PROGRAM.”
FORBEARANCE OR DISCHARGE OF DEBTS (BF-144)
DATE REFERRED REFERENCE SUBJECT
05/18/2018 CC 18-176 Chair, Budget and Finance Committee, transmitting a proposed bill entitled “A BILL FOR AN ORDINANCE AMENDING CHAPTER 3.08, MAUI COUNTY CODE, RELATING TO FORBEARANCE OR DISCHARGE OF DEBTS.”
ESTABLISHING AN INFRASTRUCTURE DEVELOPMENT FUND (BF-145)
DATE REFERRED REFERENCE SUBJECT
05/18/2018 CC 18-177 Chair, Budget and Finance Committee, transmitting a proposed bill entitled “A BILL FOR AN ORDINANCE ADDING A NEW CHAPTER TO TITLE 3, MAUI COUNTY CODE, RELATING TO AN INFRASTRUCTURE DEVELOPMENT FUND.”
TIERED REAL PROPERTY TAX RATES (BF-147)
DATE REFERRED REFERENCE SUBJECT
05/18/2018 MISC. Deputy County Clerk, reporting that on 05/18/2018, the Council referred the matter relating to tiered real property tax rates. (BF CR 18-79)
PARK ASSESSMENT FEES IN LIEU OF LAND (BF-148)
DATE REFERRED REFERENCE SUBJECT
05/18/2018 MISC. Deputy County Clerk, reporting that on 05/18/2018, the Council referred the matter relating to park assessment fees in lieu of land, pursuant to Section 18.16.320, Maui County Code, including how those fees are calculated, the point in time used in deriving average land values to set the fee, and account maintenance and balances. (BF CR 18-79)
ECONOMIC DEVELOPMENT REVOLVING FUND (BF-149)
DATE REFERRED REFERENCE SUBJECT
05/18/2018 MISC. Deputy County Clerk, reporting that on 05/18/2018, the Council referred the matter relating to the status of the Economic Development Revolving Fund, including the proposed bill entitled “A BILL FOR AN ORDINANCE REPEALING CHAPTER 3.81, MAUI COUNTY CODE, RELATING TO THE ECONOMIC DEVELOPMENT REVOLVING FUND.” (BF CR 18-79)
250th CELEBRATION OF QUEEN KAAHUMANU, GRANT G4607 (BF-153)
DATE REFERRED REFERENCE SUBJECT
06/15/2018 CC 18-222 Councilmember Hokama, relating to the 250th Celebration of Queen Kaahumanu, Grant G4607.
BIODIESEL FUEL TAX (BF-155)
DATE REFERRED REFERENCE SUBJECT
05/18/2018 MISC. County Clerk, reporting that on 05/18/2018, the Council referred the matter relating to biodiesel fuel tax.
AMENDMENTS TO THE FISCAL YEAR 2019 BUDGET TO AUTHORIZE TRANSFERS relating to CATEGORIES OF USE THAT ARE WITHIN A PROGRAM OR DEPARTMENT (BF-156)
DATE REFERRED REFERENCE SUBJECT
07/06/2018 CC 18-246 Councilmember Hokama, relating to amendments to the Fiscal Year 2019 Budget to authorize transfers between categories of use that are within a program or department.
AMENDMENTS TO APPENDIX A, GRANTS AND RESTRICTED USE REVENUES - SCHEDULE OF GRANTS AND RESTRICTED USE REVENUES BY DEPARTMENTS AND PROGRAMS FOR FISCAL YEAR 2019 (BF-157)
DATE REFERRED REFERENCE SUBJECT
07/06/2018 CC 18-247 Councilmember Hokama, relating to amendments to Appendix A, Grants and Restricted Use Revenues - Schedule of Grants and Restricted Use Revenues by Departments and Programs for Fiscal Year 2019.
MAUI METROPOLITAN PLANNING ORGANIZATION - UNIFIED PLANNING WORK PROGRAM (BF-171)
DATE REFERRED REFERENCE SUBJECT
10/05/2018 CC 18-345 Director of Transportation, transmitting a copy of the notice of grant award from the State of Hawaii, Department of Transportation, for the Maui MPO FY 2018/19 Unified Planning Work Program in the amount of $100,000.
AUDIT OF THE USE, MANAGEMENT, AND EXPENDITURE OF PUBLIC FUNDS RELATING TO THE BANYAN TREE PARK (BF-188)
DATE REFERRED REFERENCE SUBJECT
11/15/2018 CC 18-408 Councilmember Riki Hokama, transmitting a proposed resolution entitled “AUTHORIZING THE COUNCIL CHAIR TO CONDUCT A FISCAL AUDIT OF THE USE, MANAGEMENT, AND EXPENDITURE OF PUBLIC FUNDS RELATING TO THE LAHAINA BANYAN TREE PARK.”